Why It is Important to Backup Files

Posted on 12. May, 2012 by in News

The necessity of backing up your files and data cannot be overemphasized in this era of digitization. We use our computers for pretty much everything and trust it with some of the most vital information related to our professional, social and even personal lives. This makes an even stronger case for carrying out regular backups of all your data.

What is a Backup?

In layman terms, the word backup simply means having an extra copy of all the files and data that you consider important on a separate medium or device other than your computer. If you are using a computer on a regular basis then periodic backups should be part of your routine. This frequency of backing up is directly proportional to the amount of time you spend on the computer. More the time spent, more should be the frequency of backup.

Backup comes to your rescue when your computer or primary data source suffers a failure. It is not rare to hear stories of how people lost their entire data in one go in such an event. Recovering the lost data, although technically possible, doesn’t have a very high success rate. With a backup, however, your files are safe and secure in another medium away from your computer. Whenever your computer does fail, you can simply restore all the files and data with help from the backup you’ve created.

Backing Up – Is It Over-hyped?

The one word answer to that question would be ‘No’.  There are countless examples of people who suffered because of their thinking that their machines are immune to failures. Simple fact is that one cannot guarantee the life of fragile components like hard drives. At the same time, it might also happen that you’ll never need the backup you’ve created. But in the event that you do need it, you’ll be thankful that you have one.

Backing up data doesn’t necessarily mean creating a safe copy of every file and folder on your computer, although many people resort to this measure. You can create backup for only the most important files. Other types of data like videos, pictures and songs can certainly be sourced from friends and family members. The same cannot be said about your important documents and personal stuff.

How to Create a Backup?

Backing up your files or creating a backup is a very simple and straightforward method. There are many different options available to you. For starters, one of the simplest methods is to burn important files onto a CD/DVD. While CDs have a capacity of 700 MB, DVDs are capable of gobbling up 4.7 GB of data.

Another very hassle-free method is to use an external USB powered hard drive. These drives are available in different capacities which allow you to buy one as per your requirements. With an external hard drive, transferring the data is also a breeze.

The latest solution to backing up is cloud or online storage. With online storage, all your important files and data are backed up to a remote server. These files can be accessed from anywhere and anytime via an internet connection.

No matter what method you choose, the safety of your data is completely assured.

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